Creating Vendor Invoice Manually

  • On the navigation bar, select the Purchase tab and Vendor Invoice menu.
  • On the page, to the right, please click the New Vendor Invoice button.
  • You can attach document by clicking on the paper clip icon on the right.
  • Complete the form and click Save as draft or Approve.
    *Note: Approved invoice cannot be edited or deleted

Generate Invoice from PDF or Image

  • On the navigation bar, select the Document tab.
  • Click on Upload on the right to upload PDF or image file(s).
  • Wait for the file to be processed and once it is ready, click on the ellipses and select create invoice.
  • The AI will read from the document and automatically fill in the information.
    *Note: Review is still needed to make sure all the information input is correct
  • The posting account is automatically selected based on the previous account selected. No account will be selected if it is the first invoice created for the vendor.

Recording a Payment

  • On the navigation bar, select the Purchase tab and Vendor Payment menu.
  • On the page, to the right, please click the New Vendor Payment button.
  • Fill up the payment information and click Save & add invoice.
  • Select an invoice or multiple invoices to add in the payment.
  • Payment amount for each invoice can be edited.
  • Click on Save as draft or Approve.
    *Note: Approved payment cannot be edited or deleted

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