6 Best Invoice Apps For Small Businesses

Invoicing is an important part of running a small business. Its main function is to provide the buyer with information about the services or goods provided and all the necessary options for successful and timely payment. Small businesses have to find a way to pay their bills easily and also talk to customers in a way that meets their needs without losing any important features.

01 | What's the Invoice App?

Invoicing apps are software applications that help businesses and entrepreneurs create and send invoices to their customers for goods or services rendered to them. These apps usually give you ready-made forms for your bills that you can change to fit your business. You can add things like what you're selling, how much it costs, taxes, and more.

Plus, they can automatically send out your bills and keep track of whether they've been paid or not. Such invoice systems are convenient and effective for accounting and managing business finances.

02 | Main Features and Factors to Look for in the Best Billing Software and System for Small Business

When choosing a bill pay app for your small business, there are several key features and factors to consider:

• Ease of use: It is important that the application is intuitive and easy to use even without special accounting knowledge. A simple and user-friendly interface is attractive. It should be possible to get step-by-step instructions for creating invoices.
• Invoice templates: Check out how flexible you can customize invoice templates to suit your business. This will allow you to create invoices with the necessary information and visual design.
• Integrations: Check if the app for invoices can work with other systems you use, like your accounting software, ways to get paid, and CRM.
• Payment Tracking: It is important to be able to track invoice payment statuses so you can keep an eye on the financial health of the business.
• Automation: See what processes can be automated with the program, such as sending payment reminders or generating reports.
• Data Security: Keeping your financial data secure is extremely important. Make sure that the software you choose provides reliable data protection. For instance, putting your data and accounts on cloud servers is safer than keeping them on a computer's hard drive.
• Price and Plan Flexibility: Research the cost of using the invoice app, as well as the availability of different plans. It is important that the program fits your budget and offers the necessary functionality.
• Customer Service: Check what kind of support the software company provides. Fast and high-quality technical support can be critical in case of problems.

Considering these factors will help you choose the best app to make invoices that suits your small business needs.

03 | Detailed Review of 6 Best Invoice Applications for Small Business

FreshBooks

A widely used bill creator app in North America, especially in the US and Canada, founded in 2003. It's a top choice for small businesses and freelancers for accounting and financial management.

Key Features and Capabilities

• Easily create and send invoices with customizable templates, taxes, and discounts.
• Automatically track payment statuses and accept online payments.
• Keep tabs on project costs and bill accurately.
• There are reports to assess your financial condition and make informed decisions.
• Integration with various payment gateways, accounting systems, CRM, and much more.

FreshBooks is popular among small businesses and freelancers due to its ease of use, extensive functionality, and affordable price.

Pricing and subscription plans

FreshBooks offers several pricing plans depending on your business needs. Prices typically start at a certain amount per month for a basic plan, which may include a limited number of clients and functionality. You can improve your plan to get more stuff and handle more customers.

Pros and Cons

Pros:

• Intuitive interface and easy setup, ideal for users without advanced accounting skills.
• Connecting with payment systems makes it easier to pay online and handle finances.
• The mobile application allows you to manage your business on the go.
• Get detailed reports and data to make smart choices.

Cons:

• The price might be more than what some other companies charge, especially if you need extra features or have lots of clients.
• Functionality may feel limited for users needing specialized features not included in the standard version.

Zoho Invoice

Zoho Invoice is an online billing app for invoicing and financial management, ideal for small businesses and freelancers.

Key Features and Capabilities

• Make invoices that look professional using templates you can change and an interface that's easy to understand.
• Automate tasks like creating/sending invoices and payment reminders for efficiency.
• Keep tabs on payment statuses and send reminders for overdue payments.
• Keep track of your customers' information so you can communicate with them better.
• Connects with other apps like as payment systems, accounting software and CRM.
• Access and manage finances on the go with iOS and Android apps.

Pricing and subscription plans

Zoho Invoice offers several pricing plans to suit different business needs. Prices may vary depending on the number of users, functionality, and other factors. Both monthly and annual subscriptions are usually available.

Pros and Cons

Pros:

• Intuitive interface and automation save time and resources.
• Work with other Zoho services and payment systems.
• The mobile app makes it easier to use and access from anywhere.
• Customization options for invoices and offers create a professional image.
• Get detailed reports and data to help you make smart choices.

Cons:

• Cost may be significant for some businesses, especially with additional features.
• Basic version may have limited features, requiring paid options.
• Stops working at times due to technical problems or updates.
• Requires stable Internet connection as it's cloud-based.
• Concerns about the privacy of your data arise when it's stored in the cloud.
• Training staff may require time and resources.

Elorus

Elorus is not only a bill payment app, but also a comprehensive financial and accounting management solution for small businesses. 

Key Features and Capabilities

Here are some key features and capabilities of Elorus

• Easily create and send invoices with personalized details and templates.
• Track expenses, upload receipts, and manage debits.
• Keep tabs on project time and bill for services.
• Look at different reports to help making smart decisions.
• Securely store information online, with the ability to access it from anywhere.

Pricing and subscription plans

Elorus paid plans include the following pricing plans:

• Free Plan: Basic features for up to 5 clients, expense tracking, and basic reporting.
• Starter Plan: Advanced features for up to 30 clients, time tracking, and extra financial tools.
• Premium Plan: Features like as payment integrations, advanced reporting, and unlimited customer support.
• Prices vary by country and typically start with a low monthly or annual fee. Additional services may be available for extra fees.

Pros and Cons

Pros:

• User-friendly interface for easy financial management.
• Various pricing plans to suit business needs.
• More complete functionality, including invoicing and reporting.
• Work with payment systems for the convenience of clients.
• Secure cloud storage for accessibility from anywhere.

Cons:

• A stable internet connection is required to use the cloud.
• Free plan limitations may not suffice for larger businesses.
• Cost of paid plans may be high for some.
• Not all features fully meet your specific business needs.

Wave Invoicing

Wave Invoicing is an online invoice management app often used by small businesses. 

Key features and capabilities

• Create the invoices and send them via email or online payment systems.
• Easily track payment statuses and get notifications about debts.
• Upload receipts and documents to track expenses.
• Сonnect to bank accounts to sync transactions.
• Generate reports on the financial condition of your business.

Pricing and subscription plans

• Free Plan: Includes billing and expense tracking, suitable for small companies.
• Paid Plans: Advanced features like bank account integration and automation. Prices vary based on functionality and business size.

Pros and Cons

Pros:

• Accessible and simple interface.
• Free plan available.
• Connecting with bank accounts makes tracking money simpler.
• Various reports aid decision-making.

Cons:

• Free plan has limited functionality.
• Extra features and integration choices have some limits.
• Requires stable internet connection for online use.

Invoicely

Invoicely is a simple invoicing app with flexible pricing and automatic invoice sending. It also tracks time and expenses, making billing more efficient for small businesses.

Key features and capabilities of Invoicely

• Easily create the invoices, the templates, and personalize information for a client.
• Track work time and expenses for accurate project estimates and invoicing.
• Send invoices and payment reminders automatically to speed up payments.
• Store client info, track account history, and manage communication in one place.
• Generate reports on the financial condition of your business.

Invoicely pricing and subscription plans

• Free Plan: Basic features like invoicing and reporting, with restrictions on clients and accounts.
• Paid Plans: Additional features without restrictions, prices vary based on chosen plan.

Pros and cons

Pros:

• Intuitive interface for easy learning.
• Free plan suits small businesses with tight budgets.
• Client info storage and history tracking.
• Automated invoicing speeds up payment process.

Cons:

• Free plan limits clients and accounts.
• Some essential features may require paid plans.
• A stable internet connection is required to use.

Bill.com

The Bill.com app is a popular choice for paying bills, especially for small and medium-sized businesses. It makes handling invoices and payments easy by offering things like electronic invoicing, automatic invoice approval, and connecting with accounting systems. People like it because it's simple and packed with helpful tools.

Key features and capabilities

• Manage invoices, send them to customers, and pay suppliers online.
• Set up rules to automatically approve invoices, making financial management easier.
• Syncs data with programs like QuickBooks and Xero for smoother accounting.
• Send documents and communicate with customers and suppliers through email and mobile notifications.
• Keep tabs on payments, handle expenses, and understand where your money is going.

Pricing and subscription plans

Prices vary based on usage volume and company needs. Different plans offer different features and limitations.

Pros and cons

Pros:

• Makes billing, paying bills and managing finances easy.
• Integrated with popular accounting programs.
• Suitable for businesses of any size.
• Makes talking to clients and suppliers easier by using different ways to communicate.

Cons:

• Subscription prices may be high for some small businesses.
• Requires time and resources to train employees when implementing a new system.
• A stable internet connection is required to use.

04 | Conclusion

The best invoice generator for small business depends on what your business needs. Each one has good and bad points, focusing on different parts of making invoices.

Whether you want something easy to use, automatic, customizable, or with special features, there's an invoicing program for you. So, find the app to make invoices that fits what you need. Try out a few options and pick the one that makes invoicing easy for you. Just remember, even if the software is free, you might have to pay fees for transactions.

Using the right invoicing software saves you time, keeps things professional, and helps you get paid on time. That way, you can focus on making your business grow.

05 | FAQs:

Which is the best mobile invoice app? 

The best mobile invoice app depends on your needs. Many people recommend apps like Bill.com, FreshBooks, and Zoho Invoice.

Is bill pay app secure?

The security of a bill pay app depends on the company and the security measures they have in place. Typically, popular and reputable apps have a high level of protection. 

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