7 Best Cloud Accounting Software in 2025 (Reviewed and Compared)

Did you know small businesses lose an average of 120 hours per year on manual bookkeeping tasks?

A powerful cloud accounting software can help you automate your bank feeds, track expenses, and reconcile in real-time (while protecting your data).

However, they key is picking the perfect tool for your business.

We’ll leave you with 7 of our favorite cloud-based accounting tools to help you decide.

What is cloud accounting software?

Cloud accounting software is a financial tool or app that is hosted 100% online.

As opposed to an on-premise accounting programme that would be hosted on physical servers or computers. These systems, while practical in their own way, proved to be ineffective when teams or clients weren’t all based in the same location.

Additionally, on-premise accounting software required manual updates and physical backups that could lead to missing data.

The goal of hosting your accounting software on the cloud is to allow you to access and share your financial data from anywhere in the world (with internet access) with minimal IT help.

Evidently, when dealing with accounting, security is a must. You may think that hosting this data in a physical server you can keep an eye on is safer than storing information online.

However, these platforms use encryption to keep data secure while you share it with authorized team members, bookkeepers, clients, etc.

At least 62% of workers work remotely at some level, which led to an increase in popularity of cloud accounting. Additionally, as accounting firms could expand their client base, there is a need for a more scalable solution that traditional accounting systems simply cannot accommodate.

With an cloud accounting software you can manage invoices, track expenses, reconcile bank transactions, and generate financial reports, all in a centralized, web-based interface.

Additionally, if you choose an accounting tool that leverages AI, you can automate much of these tasks.

But let’s not get ahead of ourselves.

Features in cloud accounting software

Cloud accounting tools offer many features that can hep you make your accounting much more efficient.

However, the most important ones include:

• Real-time data access

Cloud accounting platforms store financial data on secure, remote servers.

This means you can log in from any location, at any time, and access the most updated information instantly. You could check your bank balances, expense reports, or accounts receivable in real-time.

For example, a CFO in London and a bookkeeper in New York can simultaneously work on the same financial report without duplicating efforts or sending files back and forth.

• Automated bank feeds and bank reconciliation

Cloud accounting tools can securely connect to your business bank accounts and import transactions automatically and reconcile them against your invoices, bills, and journal entres.

This reduces the need for manual data entry and ensures timely reconciliation of your financial records.

AI-powered platforms go one step further and automatically match bank entries to their appropriate general ledger categories.

For example, if you’re running operations in Singapore, Germany, and the U.S. your tool would connect your bank accounts and payment gateways across all currencies.

• Multicurrency support

As mentioned in the previous example, this feature is essential for international businesses. Multicurrency support allows you to invoice and get paid in different currencies, automatically apply exchange rates, and generate reports in your home currency.

Eleven is purpose-built for multicurrency businesses, offering real-time currency conversion and consolidated financials across borders.

• Online invoices and payments

Most platforms allow you to create customized invoices, track their status (sent, viewed, paid), and accept payments directly online via integrations with payment gateways like Stripe, PayPal, and Wise.

You can even set up recurring invoices for monthly subscriptions and automate payment reminders, reducing late payments.

• Expense tracking and receipt capture

With an accounting software you can easily upload receipts using mobile apps or scan-to-cloud functions, categorize expenses with AI support, and link them to corresponding projects or departments.

Eleven’s smart tagging helps you assign expenses to multiple business units, clients, or currencies for clearer reporting.

• Integrations with your tool stack

Cloud accounting software will usually support many integrations with other common tools within the tech stack. These could include CRMs, eCommerce, inventory management, payroll systems, etc.

This guarantees that the the data in your accounting tool is accurate and up-to-date. Additionally, when information is automatically transferred you save time (and headaches) by not going back and forth between tools.

• Data security, backups, and encryption

As we mentioned earlier, handling client’s finances can be tricky business and any data breech or leak can ruin your reputation.

A dedicated cloud accounting system that is specific to managing finances will have security measures such as multi-factor authentication, encryption, and firewalls to protect your data. A feature that might lack in a regular cloud-based storage software.

Additionally, an accounting tool will typically run regular automated backups to ensure your data is securely stored and doesn’t get lost.

• Automation and AI-powered features

Accounting tools aren’t just about storing your data on the cloud.

They are designed to make your finances and accounting firm much more accurate and efficient.

The more advanced and modern accounting tools with include AI and machine learning in the features to automate processes such as categorization, anomaly detection, cash flow prediction, and tax deduction suggestion, among others.

This will help your accountants to make a shift in their role and become strategic planners.

What is the best cloud accounting software?

There are many options out there and new ones coming constantly.

We will leave you with 7 of our favorite cloud accounting tools to help you make an informed decision when choosing a tool for your firm.

1. Eleven

Eleven is a modern cloud-based, AI powered accounting platform that was designed primarily with international and remote accounting firms, making multicurrency accounting a nº1 priority.

Eleven helps you automate and simplify your bookkeeping, tax compliance, and financial reporting.

Its AI engine supports real-time categorization, smart reconciliation, and international tax handling, making it an ideal solution for scale-ups and finance teams operating across borders.

Some other features include:

• Multicurrency automation
• Smart reconcialiation
• Global compliance tools
• Collaboration workflows
• Automated general ledger
• Integrated document management
• API and integrations

… and so much more.

Who is it best for?

• Global-first startups and scale-ups
• Distributed SaaS companies
• E-commerce brands with international sales
• Financial controllers or CFOs in global entities
• Outsourced accounting/bookkeeping firms

What do users think?

Capterra 4.9/5

Users celebrate Eleven’s security measures and responsive customer support team.

Additionally, one user mentioned that “Eleven reduced our month-end close by 70%.”

Pros and cons:

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Eleven stands out as one of the most advanced cloud accounting platforms for businesses with international operations.

It’s ideal for accounting firms who want an upgrade in their tech stack while reducing friction of manual, error-prone bookkeeping.

2. Wave

Wave is a cloud-based accounting platform designed for small businesses, freelancers, and solopreneurs.

Wave has an intuitive interface and web accessibility that make it a good choice for users with minimal accounting background.

Other features include:

• Invoicing and estimates
• Expense tracking and receipt capture
• Double-entry bookkeeping and reporting
• Bank integration
• Payment processing
• Mobile app

Who is best for?

• Solopreneurs, freelance consultants, and micro-businesses
• Startups and small firms
• Non-technical users

What do users think?

G2 4.3/5 | Capterra 4.6/5

Wave is highly appreciated for its free accounting tools and straightforward interface.

Some users highlight its invoicing convenience and bank syncing capabilities.

However, some users have reported that reconciliation can be prone to error and reporting in limited.

Pros and cons

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Wave offers significant value for budget-conscious freelancers and micro-businesses who need simple bookkeeping, invoicing, and expense tracking.

Its zero-cost entry and intuitive interface make it a popular choice for non-accounting users.

However, it is not a scalable solution for businesses who are growing and require advanced features.

3. QuickBooks Online Advanced

QuickBooks Online Advanced is one of the most popular accounting solutions and it belongs to the cloud-based QuickBooks suite of tools offered by Intuit.

It is designed for growing small to mid-sized businesses, and offers capabilities such as customization, advanced reporting, project tracking, workflow automation, and priority support.

With QuickBooks you can build workflows that include batch transactions, approvals and task automation.

It also allows multiuser access with customized roles and permissions.

Who is it best for?

• Small to mid-sized companies
• Controllers in real estate development projects
• Businesses with imports, experts or multi-location operations

What do users think?

G2 4.5/5 | Capterra 4.4/5

Users like the seamless integration with popular CRMs, although it does lack an ERP funcionality.

Additionally, users enjoy advanced reporting that include profir and locc, balance sheet, cash flow statement, etc.

However, despite it’s high pricing and hidden fees it is limited in detailed inventory, fixed assets, and consolidated projects.

Pros and cons

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QuickBooks Online Advanced is a powerful and flexible cloud accounting solution designed for growing businesses that need solid reporting, automation, and scalability.

While it excels in areas like project tracking and custom insights, it does have gaps in certain legacy business processes, and support remains a common pain point.

4. FreshBooks

FreshBooks is also a cloud accounting platform designed for small businesses and freelancers, like Wave, but it is subscription/based.

FreshBooks supports multi-currency transactions and country-specific tax features like GST, HST, and UK Making Tax Digital compliance, all accessible via web and mobile devices.

Among i’s tool set you can find invoicing, client billing, expense and time tracking, double-entry bookkeeping, financial reporting, mileage tracking, project management, and payroll integrations.

Who is it best for?

• Freelancers and solopreneurs
• Service-based smaill businesses
• Creative agencies and consultants

What do users think?

G2 4.5/5 | Capterra 4.5/5

Users particularly enjoy the simple and clean interface, allowing to keep track of multiple accounts and projects in an organized way.

On the other hand, users believe reconciliation is not transparent, basic accounting elements aren't intuitive, and reopening balance sheet issues arise.

Pros and cons

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FreshBooks stands out as a friendly, beginner-oriented accounting tool, especially well-suited for freelancers, solo professionals, and small businesses who need simple billing and expense tracking.

However, if you have complex bookkeeping needs or rely on accurate bank integrations this may not be the best choice for you.

5. Xero

Xero is a cloud-based accounting platform designed for small businesses, bookkeepers, and accountants, although it stands as a more scalable solution allowing unlimited users.

Xero emphasizes ease of use, accessibility from any device, and seamless integration with a wide ecosystem of third-party apps.

Some of Xero’s features include:

• Customizable dashboards and reporting
• Automates bank feeds and bookkeeping
• Project and inventory features
• Unlimited users and permissions
• Payroll
• Bank reconciliation

Who is it best for?

Xero is divided into 2 tiers: “For small Businesses”, which can be a good choice for tech and marketing firms, e-commerce, and retail. The second tier is “For accountants and bookkeepers”.

Xero is especially effective for users who prioritize usability, adaptability, and integrations.

What do users think?

G2 4.3/5 | Capterra 4.4/5

Xero users enjoy the app’s customized dashboards and the ease-of-use for users who are not familiarized with accounting tools.

On the other hand, users report unreliability with bank feeds, as there tend to be syncing disruptions that require manual fixes that, in some cases, can take months.

Pros and cons

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Xero is a scalable accounting solution for small businesses and accountants.

Its emphasis on cloud collaboration, integration capabilities, and ease of use make it a compelling choice.

However, if you depend on complex inventory, flawless bank feeds, or budget-sensitive growth you should consider other options.

6. Sage Business Cloud Accounting

Sage Business Cloud Accounting is a cloud-based bookkeeping and financial management platform designed for small to medium-sized businesses and freelancers.

Its many features and affordable pricing make it a scalable option that you can use as your business grows.

It offers capabilities like invoicing, expense tracking, bank reconciliation, cash flow visibility, and financial reporting.

Sage also offers many AI-powered features such as autopilot cash management, anomaly detection, and automated workflows.

Who is it best for?

• Freelancers and small businesses
• Growing SMBs
• Multi-entity businesses

What do users think?

G2 4.3/5 | Capterra 4.2/5

Users enjoy Sage’s strong reporting and automated revenue workflows.

However, there is limited flexibility in customization for recurring invoices.

Although it is designed with SMBs in mind, you should take into consideration that this tool has steeper pricing, and therefore should consider your budget beforehand. Additionally, the cheapest pricing plan lacks AI tools.

Pros and cons

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Sage Business Cloud Accounting is a solid choice for small businesses and micro-enterprises looking for a cloud-based, user-friendly accounting platform, especially if you’re managing multiple businesses.

However, if you require advanced customization, frequent integrations, or want fast performance this tool might fall short.

7. Zoho Books

Zoho books is a cloud-based accounting platform that belongs to the Zoho Corporation, along with Zoho CRM, Zoho Analytics, Zoho Mail, Zoho Desk, and many other tools.

It is primarily designed for SMBs, and offers many tools that will allow invoice management, expense tracking, inventory, project billing, etc.

Zoho Books stands out because of its clean interface and native integration with all of the Zoho apps. Of course, this comes at a price.

Zoho Books is a perfect fit if you already have a decent amount of Zoho product in your tool stack, if not, you may find it lacks integrations with other third party tools.

This tools includes multiple pricing tiers, including a free plan under certain revenue thresholds, make it accessible to businesses with varying budgets.

Other features include:

• Multicurrency support
• Smart automation
• Bank feeds and reconciliation
• Built-in reporting

Who is it best for?

• Freelancers and solopreneurs
• Small and medium enterprises
• Users of the Zoho ecosystem

What do users think?

G2 4.5/5 | Capterra 4.4/5

Users very much enjoy the native integration with other Zoho products, and its automation features. Additionally, users also value the fact that its pricing makes Zoho Books a good option for smaller businesses.

However, users find recurring transactions to be limited, as there is a lack of memorized transactions.

Users have also reported that the bank feed can be unstable and times and experience sync issues.

Pros and Cons

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Zoho Books provides good balance among affordability, automation, and integrations, making it a compelling choice for freelancers and SMBs.

However, support and other specific features (like advanced scanning or localized compliance) may fall short.

How Can You Choose the Right Accounting Tool?

Choosing the right cloud accounting software depends on your business needs, size, and complexity.

Baking sure you are aware of the tool you need will guarantee that a cloud-based accounting software helps your firm rather than slowing it down.

Ask yourself these questions to help you know which is the right tool for you:

• Is the software suited for freelancers, SMBs, or enterprise-level businesses?
• Do you need multi-currency, inventory management, project tracking, or tax compliance?
• Does the platform offer AI-powered automation to reduce manual work?
• Can it seamlessly connect with your existing tools like CRMs, payroll, or e-commerce platforms?
• Is the interface intuitive for your team’s accounting skills?
• Will the vendor provide timely support and allow your business to grow without switching platforms?
• Does the cost fit your budget and deliver value through efficiency and accuracy?

Bear in mind that there is one tool that checks out all of your boxes.

Eleven combines AI automation, multicurrency support, and global compliance to simplify bookkeeping and acounting.

Start your test drive with Eleven today and take control of your global finances like never before!