1. On the navigation bar, select the Accounting tab and General Ledger menu.
     

  2. Click the Create Journal Entry button on the right.
     

  3. Complete the journal entry form.
     

  4. Click Save Draft or Post.

 
  1. On the navigation bar, select the Accounting tab and General Ledger menu.
     

  2. Click the Create Journal Entry button on the right.
     

  3. Complete the journal entry form.
     

  4. To select a different currency, click on the currency dropdown and select the currency. You can change the rate, the currency amount and or the base amount.
    *Note: If you cannot find a specific currency, you might have not set it up. Learn how to add a currency here: Define Currencies for Companies
     

  5. Click Save Draft or Post.

 
  1. On the navigation bar, select the Accounting tab and General Ledger menu.
     

  2. At the General Ledger main page, you can search journal entries using the filter.
    With the filter, you can search journal entries within a date range, of a specific or multiple statuses (Drafted, Submitted, Posted & Rejected), matched or not matched journal entries and within an amount range. You can also search for a specific account using the search field at the top left corner.

 

Editing Journal Entry from General Ledger

  1. At the General Ledger main page, select the Journal Entry which you would like to edit.
    *Note: You can only edit drafted journal entry (find a drafted journal entry using the filter). Posted journal entry cannot be edited.
     

  2. Edit the information.
     

  3. Click Save Draft or Post.


*Note: You can also edit a journal entry created from a Magic Document from the Magic Document page. Click here to learn how: Edit Journal Entry from Magic Document

Deleting a Drafted Journal Entry

 
  1. At the General Ledger main page, select the Journal Entry which you would like to delete.
    *Note: You can only delete a drafted journal entry (find a drafted journal entry using the filter). Posted journal entry cannot be edited.
     

  2. At the Actions dropdown, select Delete Journal.

 

Posting Drafted Journal Entry from General Ledger

  1. At the General Ledger main page, find the drafted Journal Entries using the filter. You can also search for a specific account using the search field at the top left corner.
     

  2. Select the journal entries which you would like to post by clicking on the check box at the left end of each journal entry. You can also select all by clicking on the check box at the bottom left corner.
     

  3. Under the Action dropdown on the top right corner of the screen, click Post Entries.

 

Posting Drafted Journal Entry

  1. At the General Ledger main page, find the drafted journal entries using the filter. You can also search for a specific account using the search field at the top left corner.
     

  2. You can also edit the information or just click Post.

*Note: You can also post a Journal Entry created from a Magic Document from the Magic Document page. Click here to learn how: Edit Journal Entry from Magic Document

 

Viewing Journal Entry Activity Log

  1. At the General Ledger main page, select the journal entry which you would like to view.
     

  2. At the journal entry page, on the top right hand corner, click on the bubble icon to view the activity log.

 

Matching Journal Entries Manually

  1. While in the Accounting tab, select two or more journal entry lines that you would like to match.
    Note: The journal entries selected must be under the same account and balanced.
     

  2. Under the Action dropdown on the top right corner of the screen, click Match.

 

Creating Payments and Receipts

  1. Search for a payable/receivable account in the dropdown on the top left.
    *Note: You can only create payments with transactions in payable accounts and receipts with transactions in receivable accounts.
     

  2. Select 1 or more transactions to create a payment/receipt with.
     

  3. To create a payment/receipt, click Create Payment or Create Receipt under the Action drop down on the top right corner of the interface.
     

  4. Select the accounts, and fill in the details of the journal entry for the payment / receipt you are creating.
     

  5. Click Save Draft or Post to save the journal entry.
     

  6. The journal entry created for payment/receipt will be automatically matched with the selected journal entry.

 

Importing Journal Entries

  1. On the navigation bar, select the Accounting tab and General Ledger menu.
     

  2. On this page, to the right, please click the Import CSV button.
     

  3. Download the template and then complete your own CSV.
     

  4. Import the CSV using the same interface.
     

  5. Refer to the template if you receive error message

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